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UK-Leicester: sports goods and equipment
2009/S 209-300439
CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S):
Address: Organisation: Eastern Shires Purchasing Organisation (see www.espo.org) and on behalf of the Central Buying Consortium (CBC) - see www.cbconline.org.uk,
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
Other: Local Authority Services.
The contracting authority is purchasing on behalf of other contracting authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies.
Purchase.
Main place of delivery: Principally to the ESPO Distribution Centre, Leicester and when required, to the respective CBC Distribution Centres for Hampshire, Hertfordshire and Kent County Councils. Delivery of certain items may also be required direct to individual establishments, principally in the geographical areas served by ESPO, and when required, the areas served by CBC and those of other UK public sector bodies. The latter will include Local Authorities, Educational Establishments, Police and Emergency Services, NHS Bodies, and their Agencies and also registered charities.
Maximum number of participants to the framework agreement envisaged: 22.
Duration of the framework agreement: Duration in year(s): 2.
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT: 1 100 000 GBP.
II.1.5) Short description of the contract or purchase(s):
Tenders are invited for the supply and delivery of a wide range of sports equipment. Items required include badminton rackets and shuttlecocks; basketballs; football tables; footballs - training and match quality and accessories; sports drinking bottles; air hockey tables; hockey balls, sticks and goalkeeper equipment; netballs - training and match quality; pool and snooker tables; rugby balls - training and match quality, tag rugby belts, tackle equipment and post protectors; table tennis tables, balls, bats and posts; storage trolleys for sports equipment; volleyballs - training and match quality. CPV Codes: Sports goods and equipment. Badminton birdies or shuttlecocks. Badminton rackets. Basketballs. Footballs. Field hockey equipment. Field hockey balls. Field hockey sticks. Table tennis balls. Table tennis paddles. Volleyballs. Tennis tables. Volleyball storage for balls or nets.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots:
Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted:
No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
II.2.2) Options:
Yes.
Description of these options: The Framework contract has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.4.2 includes the option period.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Starting: 1.4.2010. Completion: 31.3.2012.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions to which the performance of the contract is subject:
Yes.
The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, culture, disability, gender, marital status, race, religion or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Sex Discrimination act 1975 and the Disability Discrimination Act 1995 and any regulations made there under. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Employment Equality (Age) Regulations 2006. The Supplier must comply with the provisions of the Race Relations Act 1976 and the Race Relations (Amendment) Act 2002 and shall ensure that they perform their responsibilities under this Agreement with due regard to the need to eliminate unlawful racial discrimination, and to promote equality of opportunity and good relationships between different racial groups.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: As detailed in Invitation to Tender.
III.2.2) Economic and financial capacity:
Minimum level(s) of standards possibly required: As detailed in Invitation to Tender.
III.2.3) Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
As detailed in Invitation to Tender.
Minimum level(s) of standards possibly required:
As detailed in Invitation to Tender.
III.2.4) Reserved contracts:
No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:
Open.
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used:
No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
235.
IV.3.2) Previous publication(s) concerning the same contract:
Prior information notice
Notice number in OJ: ="031254-2009">2009/S 22-031254 of 3.2.2009.
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 25.11.2009.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
1.12.2009 - 17:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
Duration in days: 90 (from the date stated for receipt of tender).
IV.3.8) Conditions for opening tenders:
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT:
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
VI.3) ADDITIONAL INFORMATION:
GO reference: GO 09102808/01.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals: ESPO, and on behalf of CBC, will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such information should be required from the address stated in section 1.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:
28.10.2009.
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